Job Description
Are you a highly organized professional looking for a rewarding part-time opportunity in the heart of New Orleans? We are seeking a dedicated Administrative Assistant to join our dynamic team. This is an immediate hiring position, perfect for those seeking flexibility without sacrificing professional growth. Whether you prefer working in our vibrant office or enjoy a remote-friendly schedule, we value your expertise.
We are looking for a detail-oriented individual who thrives in a fast-paced environment and can manage multiple priorities with ease. As a key member of our support staff, you will play a crucial role in ensuring our operations run smoothly and efficiently.
Responsibilities
- Manage and schedule complex calendars for executive leadership, including meetings and appointments.
- Handle incoming communications, including email, phone calls, and mail, with a professional and courteous demeanor.
- Prepare and distribute meeting agendas, minutes, and presentation materials to relevant stakeholders.
- Perform general office duties such as filing, data entry, expense reporting, and maintaining office supplies.
- Coordinate travel arrangements, including flights, hotels, and itineraries for team members.
- Assist in the preparation of internal reports and presentations using Microsoft Office Suite.
- Serve as the point of contact for vendors and visitors at the New Orleans office.
Qualifications
- High school diploma or equivalent required; Associate’s degree or administrative certification is a plus.
- Proven experience as an administrative assistant or executive assistant.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills with a focus on clarity and professionalism.
- Strong organizational skills and the ability to multitask in a fast-paced, dynamic environment.
- Ability to work independently with minimal supervision while adhering to company standards.