Job Description
Are you an organized professional seeking a flexible work-life balance?
We are looking for a detail-oriented Part-Time Administrative Assistant to join our growing team in Phoenix, Arizona. In this role, you will play a vital role in ensuring our daily operations run smoothly while enjoying a schedule that fits your lifestyle.
As a leader in administrative services, we value efficiency, professionalism, and the ability to adapt to a dynamic environment. If you excel at multitasking and want a role that offers both challenge and flexibility, we want to hear from you.
Responsibilities
- Manage Communication: Handle incoming and outgoing correspondence, including emails and phone calls, with a professional and courteous demeanor.
- Schedule Management: Coordinate and maintain calendars for executive team members, scheduling meetings, appointments, and travel arrangements.
- Document Management: Prepare, edit, and format documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).
- Data Entry & Organization: Maintain accurate digital and physical records, ensuring data integrity and filing systems are up to date.
- Event Coordination: Assist in planning and logistics for company events, team meetings, and client gatherings.
- Vendor Liaison: Communicate with vendors and service providers to resolve issues and ensure timely service delivery.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or administrative certification preferred.
- Experience: Minimum 1-2 years of experience in an administrative or clerical role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Outlook, Word) and basic accounting software (QuickBooks or similar).
- Communication: Excellent verbal and written communication skills with the ability to interact with diverse stakeholders.
- Time Management: Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Flexibility: Willingness to work occasional evenings or weekends as needed to accommodate the business schedule.