Job Description
We are currently seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our dynamic team in Chicago, Illinois. In this role, you will provide essential support to our management team, ensuring smooth daily operations and contributing to a positive work environment.
If you are looking for a flexible schedule and a professional atmosphere, we encourage you to apply today.
Responsibilities
- Manage Incoming Communications: Handle phone calls, emails, and correspondence professionally, directing inquiries to the appropriate team members.
- Schedule Management: Coordinate meetings, book conference rooms, and manage the executive calendar to ensure efficient time management.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and presentations with a high degree of accuracy.
- Data Entry & Records: Maintain accurate and up-to-date electronic and physical filing systems, including customer and employee records.
- Event Coordination: Assist in the planning and execution of company events, including arranging catering, logistics, and attendee communication.
- Office Support: Order and maintain office supplies, manage petty cash, and perform other general administrative duties as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Previous experience in an administrative or office support role is preferred.
- Software Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication Skills: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Integrity: Ability to handle sensitive information with confidentiality and discretion.