Job Description
Join our dynamic team as a Part-Time Administrative Assistant at Metropolitan Community Services. This flexible 20-hour/week role offers the perfect opportunity to make a meaningful impact while enjoying work-life balance. We're seeking a detail-oriented professional to support our Philadelphia operations with exceptional organizational skills and a passion for community service.
Our ideal candidate will thrive in a fast-paced environment where precision meets compassion. You'll be the backbone of our office, ensuring seamless operations while contributing to initiatives that empower local residents. This position includes competitive benefits package and growth opportunities within our expanding nonprofit organization.
Responsibilities
- Manage office communications including phone systems, email correspondence, and visitor reception
- Maintain digital and physical filing systems with meticulous attention to data accuracy
- Coordinate schedules, appointments, and meeting logistics for department staff
- Prepare and distribute confidential documents, reports, and official correspondence
- Assist with inventory management, supply procurement, and vendor coordination
- Support event planning and community outreach initiatives
- Perform data entry and maintain database integrity in CRM systems
Qualifications
- High school diploma required; associate degree or relevant certification preferred
- Minimum 2 years administrative support or office management experience
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong organizational skills with ability to prioritize competing tasks
- Proficiency with office equipment (printers, scanners, multi-line phones)
- Local Pennsylvania residency preferred for community engagement