Job Description
Join our dynamic team at Pennsylvania Business Solutions as a Senior Administrative Assistant. We're seeking a highly organized professional to support our executive team and streamline office operations. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment. If you're passionate about efficiency and excel in fast-paced settings, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel logistics
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office inventory management, procurement processes, and vendor relationships
- Serve as primary point of contact for internal and external communications
- Implement and maintain efficient filing systems (digital and physical)
- Coordinate special projects and events requiring cross-departmental collaboration
- Train and mentor junior administrative staff on standard procedures
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 5 years of progressive administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with proven ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with office management systems (e.g., SAP, Oracle)
- Professional demeanor with ability to handle sensitive information discreetly
- Ability to work independently with minimal supervision