Job Description
Join CitySolutions Austin as a Part-Time Administrative Assistant and become the backbone of our dynamic community-focused team. We're seeking a highly organized professional to support our daily operations with precision and enthusiasm. This flexible schedule role offers the perfect work-life balance while making tangible impact in our vibrant city. Enjoy a collaborative environment where your administrative expertise directly contributes to improving Austin's local services. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to grow with a mission-driven organization.
Responsibilities
- Manage calendars, coordinate appointments, and schedule meetings for department heads
- Handle incoming communications including emails, calls, and correspondence with professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with report preparation, data entry, and document formatting using Microsoft Office Suite
- Support event coordination including logistics, vendor communications, and attendee management
- Process invoices, expense reports, and procurement requests with financial accuracy
- Onboard new staff and provide administrative training as needed
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Proven multitasking capabilities in fast-paced environments
- Flexibility to adapt to changing priorities and schedules