Job Description
Join our dynamic team at Global Innovations Corp in the heart of Manhattan! We're seeking a highly organized Part-Time Administrative Assistant to support our executive team with precision and professionalism. This flexible role (20-25 hours/week) offers hybrid work options and the chance to thrive in a fast-paced tech environment. If you excel at multitasking and value collaborative work cultures, apply today to become an integral part of our mission to drive innovation.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including emails, calls, and correspondence with discretion
- Prepare, edit, and distribute professional documents and reports using Microsoft Office Suite
- Organize office operations, including inventory management and vendor coordination
- Support meeting preparations, including agenda creation, minute-taking, and follow-up tasks
- Assist with onboarding processes and maintain employee records in HRIS systems
- Coordinate cross-departmental projects and ensure timely completion of deliverables
Qualifications
- Associate's degree or equivalent certification in Office Administration (Bachelor's preferred)
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion and professionalism
- Proven experience managing competing priorities in deadline-driven environments
- Knowledge of basic HR procedures and office management best practices