Job Description
Join Cityscape Business Solutions as a Part-Time Administrative Assistant and become the backbone of our dynamic Philadelphia team. We're seeking a highly organized professional to provide essential office support while thriving in a collaborative environment. This flexible position (20-25 hours/week) offers competitive pay and growth opportunities for dedicated individuals who excel at multitasking in fast-paced settings. Enjoy modern workspaces with downtown views and a culture that values work-life balance.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain organized digital and physical filing systems
- Process expense reports, invoices, and purchase orders
- Support onboarding processes for new team members
- Coordinate office supplies and vendor relationships
- Assist with special projects and event planning
Qualifications
- Associate's degree or 2+ years administrative experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and meet deadlines
- Professional demeanor with customer service focus
- Experience with scheduling software preferred
- Flexibility to work occasional evenings for events