Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant & Data Entry Specialist to join our growing team in Alexandria, Virginia. In this pivotal role, you will be the backbone of our daily operations, ensuring that our data management systems are accurate, our filing is impeccable, and our team runs efficiently.
You will have the opportunity to work in a fast-paced environment where your precision and organizational skills are highly valued. If you thrive on accuracy and enjoy supporting a team with essential administrative functions, we want to meet you.
Responsibilities
- Accurately input, update, and maintain company data in various databases and spreadsheets with a focus on high-speed data entry.
- Manage and organize physical and electronic filing systems, ensuring documents are easily retrievable and confidential.
- Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, with a professional demeanor.
- Schedule appointments, manage calendars, and coordinate meetings, ensuring all logistics are seamless.
- Assist with inventory management and procurement processes as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience in administrative assistance and data entry roles.
- Exceptional proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Fast and accurate typing skills (minimum 40-50 WPM).
- Strong attention to detail and the ability to spot errors in data quickly.
- Excellent verbal and written communication skills.
- Ability to work independently and prioritize tasks in a dynamic environment.