Job Description
We're seeking a meticulous Part-Time Administrative Assistant to join our dynamic team in Oakland. This role is perfect for detail-oriented professionals who thrive in fast-paced environments. You'll be the backbone of our office operations, ensuring seamless data management and administrative excellence. If you're passionate about precision and want to contribute to a collaborative workplace, apply today!
Responsibilities
- Maintain accurate digital and physical records with zero tolerance for errors
- Process high-volume data entry into CRM and ERP systems
- Manage confidential documents with strict adherence to compliance protocols
- Coordinate calendars and schedule appointments for department heads
- Prepare professional correspondence and reports using Microsoft Office Suite
- Assist with onboarding by processing new hire paperwork
- Support month-end closing by reconciling transaction records
Qualifications
- Minimum 2 years verified data entry experience with 10,000+ keystrokes per minute
- Proficient in MS Excel (VLOOKUP, pivot tables) and Google Workspace
- Proven track record of maintaining 99.9% data accuracy in previous roles
- Associate degree in Business Administration or equivalent certification
- Exceptional time management and ability to prioritize competing deadlines
- Advanced knowledge of HIPAA/GDPR compliance for sensitive information handling
- Fluency in English with excellent written communication skills