Job Description
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our dynamic team in the heart of Boston. If you thrive in a fast-paced environment and excel at keeping operations running smoothly, we want to hear from you.
In this role, you will serve as the face of our office, managing correspondence, scheduling, and data management with precision. We offer a flexible schedule that allows you to balance your personal life while contributing to a thriving company culture.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and managing internal and external communications.
- Prepare, proofread, and edit a variety of documents including reports, memos, and presentations.
- Handle incoming and outgoing mail, emails, and phone calls with professionalism and efficiency.
- Assist in the coordination of office events, meetings, and team building activities.
- Maintain accurate records and filing systems, ensuring data integrity and confidentiality.
- Process invoices, purchase orders, and expense reports as needed.
- Order and maintain office supplies and equipment to ensure a fully functional workspace.
Qualifications
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 1-2 years of experience in administrative or office support roles.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with a professional demeanor.
- Exceptional organizational skills and the ability to prioritize multiple tasks effectively.
- Experience with scheduling software or CRM systems is a plus.
- Ability to work independently with minimal supervision while adhering to deadlines.