Job Description
Are you a detail-oriented professional looking for a flexible work-life balance?
Apex Professional Services is seeking a highly organized Part-Time Administrative Assistant to join our dynamic team in Indianapolis, IN. We pride ourselves on our flexible schedule options and collaborative culture. If you excel at multitasking and thrive in a fast-paced environment, we want to hear from you.
Why Join Us?
- Flexible schedule tailored to your needs
- Competitive hourly pay with performance bonuses
- Opportunity to work in a modern, supportive office environment
Your Mission:
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow management. You will work closely with management to support various departments while maintaining the highest standards of professionalism.
Responsibilities
- Manage and organize incoming communications, including email, phone calls, and mail.
- Schedule appointments, meetings, and travel arrangements for senior leadership.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Coordinate logistics for team events, conferences, and client meetings.
- Maintain accurate records and filing systems, both digital and physical.
- Assist with basic bookkeeping tasks, such as expense tracking and invoicing.
- Act as the primary point of contact for visitors and vendors.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or support role.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision.
- Professional demeanor and a positive attitude.