Job Description
Are you an organized and detail-oriented professional seeking a meaningful part-time role in Long Beach? Apex Administrative Services is immediately hiring an Administrative Assistant to support our growing team.
In this pivotal role, you will ensure the seamless operation of our daily office functions. We are looking for a proactive individual who thrives in a fast-paced environment and possesses a keen eye for detail. Join us and play a key part in our success story today.
Responsibilities
- Manage and coordinate complex calendars, schedule appointments, and arrange travel logistics.
- Handle a high volume of incoming calls and emails with professionalism and poise.
- Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Perform accurate data entry, maintain digital and physical filing systems, and update databases.
- Assist in the procurement of office supplies and coordinate with vendors for services.
- Organize and facilitate internal meetings, taking minutes and following up on action items.
Qualifications
- High school diploma or GED; Associate’s degree in Business Administration preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Exceptional organizational skills and the ability to prioritize multiple tasks efficiently.
- Ability to work independently with minimal supervision.