Job Description
Join our dynamic team as a Part-Time Administrative Assistant in the heart of San Francisco! We're seeking a highly organized professional to provide essential office support for our growing municipal services division. This flexible position offers the perfect opportunity to showcase your administrative prowess while contributing to impactful community initiatives. Enjoy a collaborative work environment with competitive compensation and the chance to develop valuable skills in public sector operations. Ideal candidates will thrive in fast-paced settings and possess a passion for seamless office management.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Process confidential documents and maintain accurate filing systems
- Assist with budget tracking, expense reports, and procurement tasks
- Prepare professional correspondence, reports, and presentation materials
- Coordinate office supplies inventory and vendor relationships
- Support event planning and community outreach initiatives
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with strict deadlines
- Experience with scheduling software (e.g., Calendly, Doodle)
- Knowledge of basic bookkeeping principles preferred
- Must be a U.S. citizen or legal resident authorized to work in the US