Job Description
We're urgently seeking a dynamic Administrative Assistant to join our fast-paced team in Chicago! As the backbone of our office, you'll ensure seamless operations while supporting our executive staff and departments. This is a critical role requiring exceptional organizational skills and proactive problem-solving. If you thrive in collaborative environments and excel at multitasking, we want you on our team. Immediate start available for qualified candidates!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Process expense reports, invoices, and financial documentation accurately
- Coordinate travel arrangements and accommodations for staff
- Support onboarding processes and maintain personnel records
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in a fast-paced environment
- Associate degree or equivalent certification required
- Experience with office management software (e.g., Salesforce, Asana)
- Proven ability to maintain confidentiality and handle sensitive information