Job Description
Join our vibrant team at Metropolitan Office Solutions as a Part-Time Administrative Assistant and become the backbone of our daily operations. We're seeking a highly organized professional to provide essential support across our Philadelphia office. This flexible role (20-25 hours/week) offers the perfect opportunity to leverage your administrative skills while enjoying work-life balance. You'll be integral to maintaining our efficient office environment, handling confidential information with discretion, and supporting diverse departments. If you thrive in dynamic settings and excel at multitasking, this position offers growth potential within our expanding organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive staff
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Process confidential documents, maintain filing systems, and ensure data accuracy
- Assist with office procurement, inventory management, and supply coordination
- Prepare and distribute correspondence, reports, and presentation materials
- Support HR functions including onboarding documentation and benefits administration
- Coordinate travel arrangements and expense reports for department staff
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven multitasking capabilities in fast-paced settings
- Flexibility to adapt to changing priorities and deadlines