Job Description
We are currently seeking a highly organized and proactive Part-Time Administrative Assistant to join our dynamic team in Jacksonville, FL. This is an immediate hiring opportunity for a detail-oriented professional who thrives in a fast-paced environment. You will provide essential support to our management team, ensuring seamless office operations and contributing to our company's continued growth.
In this role, you will serve as the face of our office, handling daily communications and administrative tasks with efficiency and a welcoming demeanor. We value local talent and are looking for someone who can hit the ground running.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate appointments for senior leadership.
- Communication Management: Screen and route incoming calls and emails, ensuring prompt and professional responses.
- Document Preparation: Draft, edit, and format correspondence, reports, and presentations using Microsoft Office Suite.
- Data Management: Perform accurate data entry, maintain electronic and physical filing systems, and generate weekly reports.
- Travel Coordination: Arrange domestic and regional travel (including Georgia and FL areas) and process expense reports.
- Office Operations: Maintain a tidy workspace, order office supplies, and assist with onboarding new employees.
- Event Support: Assist in planning and logistics for company-wide events and client meetings.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree preferred.
- Experience: Minimum of 2 years of experience in an administrative or executive assistant role.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organizational Skills: Exceptional attention to detail and the ability to prioritize multiple tasks in a deadline-driven environment.
- Communication: Superior verbal and written communication skills with a professional telephone manner.
- Integrity: Ability to handle sensitive information with complete confidentiality.
- Flexibility: Willingness to work varied hours, including occasional evenings or weekends as needed.