Job Description
We are currently seeking a highly organized and proactive Part-Time Administrative Assistant to join our expanding team in Phoenix, AZ. This is an immediate hiring opportunity for a self-starter who excels in a fast-paced environment and wants to contribute to our company's continued success.
In this role, you will provide essential support to our management team, ensuring that our office operations run seamlessly. You will be the face of our company, managing front-desk duties and coordinating complex schedules with precision and professionalism.
Responsibilities
- General Office Management: Oversee daily office operations, including answering phones, managing emails, and greeting visitors in a professional and welcoming manner.
- Scheduling & Coordination: Manage calendars, schedule meetings, coordinate travel arrangements, and prepare agendas for executive briefings.
- Document Management: Prepare, proofread, and distribute internal communications, reports, and presentations using Microsoft Office Suite.
- Data Entry & Records: Maintain accurate digital and physical filing systems, ensuring all records are up-to-date and easily retrievable.
- Vendor & Client Liaison: Act as the primary point of contact for vendors and clients, handling inquiries and resolving issues promptly.
- Event Support: Assist in organizing company events, meetings, and team-building activities as required.
Qualifications
- Education: High school diploma or GED is required; Associate’s degree in Business Administration is preferred.
- Experience: Minimum of 2 years of experience in an administrative or clerical role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks effectively.
- Flexibility: Ability to work part-time hours with occasional flexibility for special projects.