Job Description
About the Role:
Apex Tech Solutions is seeking a highly organized and proactive Office Manager to join our dynamic team in San Jose, CA. If you thrive in a fast-paced environment and have a passion for creating efficient office workflows, we want to hear from you. This is an immediate hire opportunity with a competitive salary and comprehensive benefits package.
As the Office Manager, you will be the backbone of our daily operations, ensuring a smooth and productive work environment for our employees. You will manage front-desk operations, coordinate with vendors, and support our HR initiatives. We are looking for a candidate who can balance administrative tasks with strategic oversight.
Responsibilities
- Oversee the day-to-day operations of the office, ensuring a professional and welcoming environment for employees and visitors.
- Manage office supplies inventory and vendor relationships, negotiating contracts and ensuring timely deliveries.
- Coordinate and plan company events, team building activities, and holiday celebrations.
- Assist with HR functions including onboarding new hires, maintaining employee records, and answering payroll inquiries.
- Manage and maintain the company's IT equipment and software licenses, coordinating with external IT support when necessary.
- Handle incoming communications, including email and phone, with a high degree of professionalism.
- Prepare monthly expense reports and manage the office budget.
Qualifications
- Minimum of 3-5 years of experience in an office management or administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines simultaneously.
- Excellent verbal and written communication skills.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Experience with basic bookkeeping or expense tracking is a plus.
- Ability to work independently with minimal supervision.