Job Description
Join Innovate Solutions Inc., a forward-thinking tech firm in San Jose, as our next Office Assistant! We're seeking a detail-oriented professional to support our dynamic team through exceptional administrative support and high-precision data management. This hybrid role combines office coordination with critical data entry tasks in a collaborative, fast-paced environment. Enjoy competitive benefits, professional development opportunities, and a prime location in California's innovation hub. If you thrive in organized settings and value accuracy, apply today to become an integral part of our growth story!
Responsibilities
- Accurately input, update, and maintain confidential data in CRM and ERP systems
- Manage digital filing systems and ensure document accessibility across departments
- Coordinate office operations including supply inventory, mail processing, and meeting logistics
- Support payroll processing by verifying timesheets and expense reports
- Generate weekly/monthly reports using Excel and Google Analytics
- Act as primary contact for internal/external communications
- Assist with onboarding tasks including new hire paperwork setup
Qualifications
- Minimum 2 years proven data entry experience with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Associate degree or equivalent administrative certification preferred
- Exceptional attention to detail with zero-error tolerance for data integrity
- Strong organizational skills with ability to manage multiple priorities
- Experience with Salesforce or similar CRM platforms
- Professional communication skills (written/verbal)
- Ability to maintain confidentiality and handle sensitive information