Job Description
We're urgently seeking a highly organized Office Assistant to join our dynamic team in San Diego! As the first point of contact for clients and visitors, you'll ensure seamless office operations while supporting our administrative functions. This role offers immediate opportunities for growth in a fast-paced environment where your data entry precision and multitasking skills will be valued. Join us to become an integral part of our collaborative culture!
Responsibilities
- Perform accurate data entry into CRM and inventory systems
- Manage digital filing systems and maintain organized physical records
- Coordinate calendars, meetings, and travel arrangements
- Process invoices, expense reports, and payroll documentation
- Handle incoming communications (calls, emails, mail)
- Assist with onboarding new employees
- Support departmental projects as needed
Qualifications
- Proven data entry experience with high accuracy (10,000+ keystrokes/hr)
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Associate's degree or equivalent administrative experience
- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners)