Job Description
We are looking for a highly motivated and organized Office Assistant to join our growing team in Jacksonville, FL. This is an urgent hiring opportunity for a proactive professional who is ready to make an immediate impact in a modern office environment.
As an integral part of our administrative team, you will ensure the smooth operation of our daily functions, supporting management and staff with essential clerical tasks. If you have a keen eye for detail and excellent communication skills, we want to hear from you.
Responsibilities
- Manage incoming correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
- Prepare, organize, and maintain accurate digital and physical records, files, and databases.
- Assist with scheduling appointments, meetings, and travel arrangements for executives and team members.
- Perform data entry tasks with a high degree of accuracy and confidentiality.
- Coordinate office supplies inventory and place orders as needed to ensure the workspace is fully equipped.
- Greet visitors and direct them to the appropriate personnel or department.
Qualifications
- High School Diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a collaborative team.