Job Description
Join our dynamic team at Pacific Business Solutions as an Office Assistant in beautiful San Diego! We're urgently seeking a highly organized professional to ensure smooth daily operations. This full-time role offers competitive compensation, comprehensive benefits, and a vibrant work environment in California's premier coastal city. If you thrive in fast-paced settings and excel at multitasking, apply now to become an integral part of our growing organization!
Responsibilities
- Manage incoming communications (phone, email, mail) and route appropriately
- Coordinate calendars, meetings, and travel arrangements for executives
- Process invoices, expense reports, and financial documentation
- Maintain digital and physical filing systems with meticulous organization
- Assist with onboarding new hires and office supply inventory
- Prepare professional correspondence and presentation materials
- Support cross-departmental projects and special events
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven environments
- Associate degree or equivalent administrative certification preferred
- Experience with Salesforce or similar CRM systems a plus