Job Description
Are you a detail-oriented professional looking to make an impact in a dynamic office environment? Horizon Administrative Services is seeking a reliable Office Assistant to join our growing team in Seattle, WA. In this role, you will play a crucial part in ensuring our daily operations run smoothly while enjoying a flexible schedule that promotes work-life balance.
As the face of our company, you will manage incoming communications, coordinate schedules, and support our executive team with various administrative tasks. If you are passionate about organization and excellent customer service, we want to hear from you.
Responsibilities
- Manage Daily Operations: Oversee the front desk, handle incoming calls with professional etiquette, and direct visitors to the appropriate departments.
- Schedule Management: Coordinate calendars for department managers, schedule meetings, and prepare meeting materials and agendas.
- Document Management: Organize, file, and maintain both physical and digital records, ensuring data accuracy and confidentiality.
- Inventory Control: Monitor office supplies, place orders for new materials, and maintain an organized inventory system.
- Communication Liaison: Act as the primary point of contact for internal and external stakeholders, responding to emails and correspondence promptly.
- Event Coordination: Assist in planning and executing company events, team building activities, and client meetings.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2 years of experience in an office administration or general clerical role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Flexibility: Willingness to adapt to changing priorities and a flexible work schedule.