Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our thriving team in New York City. This is a fantastic opportunity for an organized professional looking to support a high-level executive team in a fast-paced environment. We offer a competitive salary and a flexible schedule to ensure a healthy work-life balance.
In this role, you will be the backbone of our daily operations, ensuring that our team runs smoothly and efficiently. If you excel at multitasking, possess exceptional communication skills, and have a passion for organization, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Handle incoming communications, including phone calls and emails, with a focus on prioritization and professionalism.
- Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items.
- Assist in the preparation of reports, presentations, and internal documentation.
- Maintain and organize office supplies, files, and digital records to ensure easy accessibility.
- Act as the primary point of contact for clients and visitors, ensuring a welcoming environment.
- Support special projects and ad-hoc administrative tasks as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2-3 years of experience as an administrative assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to work independently with minimal supervision in a dynamic environment.
- Flexibility to adapt to changing priorities and a flexible schedule.