Job Description
Are you a highly organized professional looking for a rewarding role in the heart of Seattle? Apex Professional Solutions is seeking a dedicated Office Assistant to join our growing team. In this role, you will play a crucial part in ensuring our daily operations run smoothly. We pride ourselves on a collaborative culture and offer a competitive benefits package.
Why Join Us?
- Competitive salary and comprehensive benefits.
- Flexible schedule options to support work-life balance.
- Opportunities for professional growth within a dynamic industry.
- Modern office environment in downtown Seattle.
Responsibilities
- General Administration: Manage incoming communications, including email, phone calls, and visitor inquiries, ensuring a professional reception for our clients.
- Scheduling: Coordinate and schedule meetings, manage calendars, and prepare meeting agendas and materials.
- Office Management: Maintain office supplies inventory, manage vendor relationships, and ensure the office environment is tidy and organized.
- Data Management: Perform data entry tasks, maintain accurate digital and physical filing systems, and assist with expense reports.
- Communication: Prepare internal communications, memos, and reports, acting as a liaison between different departments.
- Event Support: Assist in planning and organizing company events, workshops, and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Office Administration preferred.
- Experience: 1-2 years of proven experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with a keen attention to detail and accuracy.
- Flexibility: Ability to work independently and manage multiple priorities efficiently in a fast-paced environment.