Job Description
We are seeking a highly organized and proactive Office Assistant to join our growing team in the vibrant city of Seattle. As a key member of our administrative staff, you will play a crucial role in ensuring the smooth operation of our daily business functions. This is an excellent opportunity for individuals looking to grow their career in a fast-paced, professional environment.
At PacWest Consulting, we value efficiency, integrity, and a collaborative spirit. If you thrive in a role that requires multitasking and attention to detail, we want to hear from you.
Responsibilities
- Manage incoming correspondence, including emails and phone calls, with a professional and courteous demeanor.
- Organize and maintain physical and digital filing systems to ensure easy document retrieval.
- Coordinate meeting schedules, prepare agendas, and take minutes during executive meetings.
- Handle travel arrangements, including booking flights, hotels, and itineraries for staff members.
- Order and maintain office supplies, monitor inventory levels, and coordinate with vendors.
- Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
- Greet visitors and provide general administrative support to ensure a welcoming office environment.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a strong attention to detail.
- Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced setting.
- Ability to work independently with minimal supervision while maintaining a positive attitude.
- Experience with office equipment such as printers, scanners, and fax machines.