Job Description
Join our dynamic Philadelphia team as a Local Office Assistant where precision meets efficiency! We're seeking a detail-oriented professional to support daily operations with exceptional data entry and administrative support. If you thrive in fast-paced environments and excel at maintaining accurate records, this is your opportunity to grow with us.
Responsibilities
- Accurately enter, update, and maintain digital records with 99.9% precision
- Process invoices, contracts, and documents using proprietary software
- Manage office inventory and coordinate supply procurement
- Support client communications via phone, email, and in-person interactions
- Generate weekly/monthly reports using Excel and data visualization tools
- Coordinate scheduling and calendar management for 5+ team members
- Assist with onboarding new hires with paperwork and equipment setup
Qualifications
- Minimum 2 years experience in data entry with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Associate's degree or equivalent certification in office administration
- Strong attention to detail with error-spotting capabilities
- Experience with CRM systems (e.g., Salesforce, HubSpot) preferred
- Ability to prioritize tasks in deadline-driven environments
- Professional communication skills and customer service aptitude