Job Description
Join our dynamic team as a Night Shift Office Assistant and become the backbone of our after-hours operations! This immediate-hiring opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills shine. As the primary point of contact during evening hours, you'll ensure seamless office functionality while supporting our global clients. If you thrive in fast-paced settings and excel at multitasking, this role is your gateway to career growth in Chicago's thriving business district.
Responsibilities
- Manage incoming communications and prioritize urgent matters during evening hours
- Coordinate office operations including supply inventory, equipment maintenance, and security protocols
- Process daily administrative tasks including data entry, document scanning, and report preparation
- Support international teams with time-sensitive documentation and cross-departmental coordination
- Oversee visitor management and ensure compliance with after-hours access policies
- Prepare daily activity summaries and handover reports for day-shift staff
- Assist with ad-hoc projects requiring precision and confidentiality
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) with data entry speed
- Exceptional written and verbal communication skills for diverse stakeholder interactions
- Ability to work independently with minimal supervision during night shifts
- Strong attention to detail with proven organizational abilities
- Valid Illinois driver's license and reliable transportation for occasional off-site tasks
- Experience with office management software (e.g., Asana, Trello, or similar)