Job Description
Are you a detail-oriented professional seeking a stable and impactful role in the heart of New York City? Apex Executive Solutions is currently hiring a dedicated Office Assistant to join our dynamic team.
We are a forward-thinking firm that values organization, efficiency, and a customer-first mindset. As the face of our front desk and the backbone of our daily operations, you will play a crucial role in maintaining our reputation for excellence. If you are looking for a full-time opportunity where your organizational skills are valued, we want to hear from you.
Why Work With Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and advancement.
- Modern, collaborative work environment in Midtown Manhattan.
- Supportive management team dedicated to employee success.
Responsibilities
- Greet and welcome visitors in a professional and courteous manner, managing the reception area effectively.
- Manage incoming emails, phone calls, and mail with accuracy and attention to detail.
- Organize and maintain both physical and digital filing systems to ensure quick document retrieval.
- Assist in scheduling appointments, meetings, and travel arrangements for executive staff.
- Perform general data entry tasks and generate reports using Microsoft Office Suite.
- Order and replenish office supplies, maintaining inventory levels.
- Provide administrative support for company events and special projects as required.
Qualifications
- High School Diploma or GED equivalent is required.
- Minimum of 2 years of experience in an office administration or receptionist role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to multitask in a fast-paced environment.
- Ability to work independently while adhering to company policies and procedures.
- Must be reliable, punctual, and possess a professional demeanor.