Job Description
Nova Management Group is seeking a highly organized and proactive Office Assistant to join our vibrant team in New York City. We pride ourselves on a fast-paced, innovative environment where every team member plays a crucial role in our success. If you are a self-starter with exceptional administrative skills and a passion for efficiency, we want to hear from you.
In this role, you will be the face of our office, ensuring smooth operations and providing top-tier support to our management team. You will have the opportunity to work in a dynamic setting that values creativity, reliability, and professional growth.
Responsibilities
- Manage daily front desk operations, including greeting visitors and directing phone calls with a professional demeanor.
- Prepare and distribute internal and external communications, including emails, memos, and reports.
- Coordinate and schedule meetings, including room booking, agenda preparation, and minute-taking when required.
- Maintain accurate filing systems (digital and physical) for all company records and documents.
- Assist with accounts payable and receivable processes, including data entry and expense reporting.
- Order and manage office supplies, equipment, and inventory to ensure the workspace remains fully stocked.
- Provide general administrative support to various departments as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Office Administration is preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Strong time management skills with the ability to prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills in English.
- Discreet and professional with a high level of attention to detail.
- Ability to work collaboratively in a team-oriented culture.