Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the Washington DC / Northern Virginia area. This is an immediate hire opportunity for a detail-oriented professional who excels in a fast-paced environment. As an Office Assistant, you will serve as the first point of contact for visitors and be responsible for a variety of administrative tasks to ensure our operations run smoothly.
Why Join Us?
- Competitive pay ($20 - $25/hr)
- Immediate start date available
- Professional and collaborative work environment
- Opportunities for growth within the organization
Responsibilities
- Manage front desk operations, including greeting guests, directing inquiries, and managing the multi-line telephone system.
- Handle incoming and outgoing mail, packages, and faxes with strict attention to confidentiality.
- Schedule and coordinate meetings, including booking conference rooms, preparing agendas, and taking minutes.
- Maintain and update electronic and physical filing systems to ensure documents are easily retrievable.
- Prepare travel arrangements, itineraries, and expense reports for management.
- Assist with data entry, inventory management, and ordering general office supplies.
- Perform general clerical duties such as photocopying, scanning, and formatting documents.
Qualifications
- High school diploma or GED required; Associate’s degree or equivalent experience preferred.
- Proven experience as an Office Assistant, Receptionist, or in a similar administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently with minimal supervision in a fast-paced setting.
- Professional appearance and demeanor at all times.