Job Description
We are seeking a dedicated and detail-oriented Office Assistant to join our dynamic team in the heart of San Francisco. This is an immediate hire position offering a fantastic opportunity to work in a modern, fast-paced environment.
As the face of our office, you will be responsible for ensuring smooth daily operations, managing communications, and providing high-level administrative support to our leadership team. If you possess strong organizational skills and a proactive attitude, we want you on our team.
Responsibilities
- Greet visitors and clients with a professional demeanor and direct them to the appropriate personnel.
- Manage the front desk reception, including answering multi-line phones and routing calls efficiently.
- Handle incoming and outgoing mail, packages, and couriers with strict attention to detail.
- Prepare meeting agendas, take minutes, and coordinate travel arrangements for executives.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Order and maintain office supplies to ensure the workspace is fully equipped.
- Process invoices and assist with general bookkeeping tasks.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- 1-2 years of proven experience in an administrative or reception role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong time management skills and the ability to multitask in a busy office setting.
- Reliable transportation is a plus.