Job Description
Are you an organized and proactive professional looking for an exciting opportunity in the heart of North Carolina? Apex Business Solutions is seeking a dedicated Administrative Assistant to join our dynamic team. In this pivotal role, you will serve as the backbone of our daily operations, ensuring our office runs smoothly and that our team remains focused on delivering excellence.
We offer a competitive benefits package, including health insurance, paid time off, and a hybrid work schedule. If you have a knack for organization and a passion for supporting a fast-paced environment, we want to hear from you.
Responsibilities
- Office Management: Oversee the daily operations of the front office, including managing incoming calls, emails, and visitors to ensure a professional environment.
- Scheduling & Coordination: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials and agendas.
- Document Control: Handle confidential data entry, maintain filing systems (both digital and physical), and prepare reports, presentations, and correspondence.
- Vendor Relations: Process invoices, handle vendor communications, and order office supplies and equipment as needed.
- Event Support: Assist in planning and executing company events, team building activities, and client reception duties.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Certificate in Office Administration is a plus.
- Experience: Minimum of 2-3 years of experience in an administrative or executive support role.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Skills: Exceptional organizational skills with the ability to prioritize tasks in a fast-paced setting. Strong written and verbal communication skills.
- Attributes: Professional demeanor, high attention to detail, and a proactive problem-solving attitude.