Job Description
We are seeking a detail-oriented and proactive Office Assistant to join our expanding team in Philadelphia, PA, with remote support capabilities extending to Virginia. This is an immediate hire opportunity for a dedicated professional who excels in a fast-paced, collaborative environment.
In this pivotal role, you will be the face of our organization, ensuring seamless daily operations and providing top-tier administrative support to management and staff alike. We pride ourselves on a culture of efficiency and employee growth.
Responsibilities
- Front Desk Operations: Manage the reception area, greet visitors warmly, and direct phone calls to the appropriate departments with professionalism.
- Document Management: Handle data entry, maintain accurate digital and physical filing systems, and ensure all documentation is up-to-date.
- Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate travel arrangements for team members.
- Communication: Draft and proofread internal memos, emails, and reports while maintaining a high standard of grammar and tone.
- Office Maintenance: Monitor office supply inventory, place orders, and assist with basic bookkeeping or expense reporting.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Proven experience (1-2 years minimum) in an administrative support or office assistant role.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Soft Skills: Exceptional organizational skills, the ability to multitask under pressure, and a strong attention to detail.
- Location: Must reside in or be willing to commute to the Philadelphia, PA area with coverage for Virginia-based tasks.