Job Description
Join a Premier Team in New York City!
We are seeking a highly organized and professional Receptionist to join our dynamic office support team. At Horizon Administrative Services, we pride ourselves on providing exceptional administrative support to our clients. This is an excellent opportunity for someone looking for a stable role with daily pay options and a supportive work environment.
As the first point of contact for our clients, you will play a crucial role in maintaining our company's image and ensuring smooth daily operations. If you are detail-oriented, possess excellent communication skills, and are ready to advance your career in Office Support, we want to hear from you.
Responsibilities
- Greet and Welcome Guests: Provide a warm and professional first impression to all visitors, clients, and vendors in the New York office.
- Phone and Email Management: Answer multi-line phone systems professionally, screen calls, and route them to the appropriate personnel. Manage incoming emails with speed and accuracy.
- Front Desk Operations: Maintain the reception area in pristine condition, manage the reception desk inventory, and handle incoming mail and deliveries efficiently.
- Administrative Assistance: Perform general clerical duties including data entry, filing, scheduling meetings, and preparing meeting materials.
- Visitor Management: Sign in guests, issue visitor badges, and coordinate with internal staff for meeting room reservations.
- Customer Service: Assist employees and visitors with inquiries, directions, and general support needs in a friendly and efficient manner.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree in Business Administration or a related field is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling software.
- Communication: Excellent verbal and written communication skills with a professional phone demeanor.
- Interpersonal Skills: Strong customer service orientation with the ability to interact effectively with diverse personalities.
- Reliability: Must be punctual, detail-oriented, and able to work independently as well as part of a team.