Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in Oklahoma City. This is an immediate hire opportunity for a dedicated professional looking to make an impact within a supportive office environment.
As a key member of our administrative staff, you will ensure the seamless operation of our daily business functions. We pride ourselves on our collaborative culture and are looking for someone who thrives in a fast-paced setting.
Responsibilities
- Manage high-volume incoming calls and emails with a professional, courteous demeanor.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Prepare meeting agendas, take detailed minutes, and coordinate logistics for internal and client meetings.
- Assist in inventory management and reordering office supplies to ensure a well-stocked workspace.
- Process invoices, expense reports, and general administrative paperwork efficiently.
- Greet visitors and direct them to the appropriate personnel or department.
- Support various ad-hoc projects and special events as required by management.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration is a plus.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills with excellent phone etiquette.
- Proven ability to multitask and prioritize tasks in a busy environment.
- Exceptional organizational skills and attention to detail.
- Ability to maintain strict confidentiality and professional discretion.