Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in San Diego. This is an Immediate Hire opportunity for a detail-oriented professional who excels in a fast-paced office environment.
As the face of our office, you will be responsible for providing comprehensive support to our management team and ensuring the smooth operation of daily business functions. If you are looking for a role that offers stability, growth, and the chance to make an impact, apply today.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings.
- Screen and route incoming calls, emails, and visitors with professionalism.
- Prepare, proofread, and distribute correspondence, reports, and presentations.
- Process invoices, expense reports, and manage petty cash.
- Coordinate travel arrangements, including flights and accommodations.
- Maintain office supplies inventory and manage vendor contracts.
- Assist with general office duties and ad-hoc projects as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational skills with the ability to multitask effectively.
- Ability to work independently and prioritize tasks efficiently.