Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in New York. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment. You will play a crucial role in ensuring our office operations run smoothly, supporting leadership, and maintaining a welcoming atmosphere for clients and visitors.
Responsibilities
- Greet and direct visitors, clients, and vendors with a professional demeanor.
- Manage incoming and outgoing communications, including email and phone inquiries.
- Organize and maintain physical and digital filing systems for easy retrieval.
- Assist with data entry, scheduling, and preparing meeting documentation.
- Order and restock office supplies to ensure operational efficiency.
- Coordinate travel arrangements and expense reporting when necessary.
- Perform general clerical duties to support the administrative team.
Qualifications
- High school diploma or equivalent is required.
- Proven experience as an Office Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong attention to detail and organizational skills.
- Ability to multitask effectively in a busy office setting.
- Relevant certifications are a plus.