Job Description
We are urgently hiring a professional Receptionist to join our team in Philadelphia, PA. We are looking for an energetic individual who thrives in a fast-paced environment and can maintain high standards of customer service. We offer a competitive pay rate and a flexible schedule to accommodate various lifestyles.
This is a fantastic opportunity to start or advance your career in administrative services. While the primary location is Philadelphia, we value talent from across the region, including Ohio, and are open to discussing hybrid arrangements.
Responsibilities
- Greet and Welcome: Provide a warm and professional welcome to all visitors and clients entering the office.
- Phone Management: Answer multi-line phones with excellent etiquette, screen calls, and take accurate messages.
- Calendar Management: Schedule appointments, manage the executive calendar, and send reminders.
- Administrative Tasks: Handle mail, distribute emails, and manage the reception area to ensure it is tidy and organized.
- Data Entry: Maintain accurate records and databases using Microsoft Office and internal software.
- Customer Support: Assist visitors and employees with inquiries and route them to the correct departments.
- Flexibility: Adapt to changing schedules and assist with other general office duties as needed.
Qualifications
- Experience: Previous experience as a Receptionist or in an administrative support role is preferred.
- Communication: Superior verbal and written communication skills with a professional phone manner.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer operations.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.
- Attitude: A friendly, approachable, and customer-focused attitude.
- Availability: Ability to work flexible hours, including weekends or evenings if required by the shift.
- Location: Must be based in or willing to commute to Philadelphia, PA (with consideration for Ohio-based remote candidates).