Job Description
Are you a detail-oriented professional looking for an immediate hire opportunity in the heart of New York City? Apex Operations Group is seeking a dynamic and organized Office Assistant to join our bustling team. We pride ourselves on providing exceptional administrative support in a fast-paced corporate environment. If you are ready to start a rewarding career with immediate benefits and growth potential, we want to hear from you.
As an Office Assistant, you will be the face of our operations, ensuring smooth daily workflows and contributing to a positive work culture. We offer a competitive salary package, comprehensive benefits, and the chance to work with industry leaders.
Responsibilities
- Greet and Direct: Welcome visitors and clients with a professional demeanor, directing them to the appropriate personnel or department.
- Administrative Support: Manage incoming and outgoing mail, including emails and faxes, with a high degree of accuracy and confidentiality.
- Office Management: Maintain the physical office environment, ensuring it is tidy, organized, and fully stocked with necessary supplies.
- Data Entry: Perform accurate data entry tasks into our CRM and internal databases, updating records and generating reports as needed.
- Scheduling: Assist in coordinating meeting schedules, booking conference rooms, and preparing meeting materials.
- Communication: Serve as the primary point of contact for internal and external inquiries, providing clear and timely responses.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Experience: 1-2 years of experience in an office setting or administrative role preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Exceptional organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Communication: Excellent verbal and written communication skills; professional telephone etiquette.
- Integrity: Ability to maintain strict confidentiality regarding sensitive company information.