Job Description
We are a dynamic and fast-paced organization looking for a reliable and proactive Office Assistant to join our team in New York. If you are looking for an immediate hire opportunity and possess a strong eye for detail, we want to hear from you.
In this pivotal role, you will serve as the first point of contact for our clients and employees, ensuring smooth daily operations and providing exceptional administrative support.
Why Apply?
- Immediate start available for the right candidate.
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a collaborative, modern office environment.
Responsibilities
- Front Desk Management: Greet and assist visitors professionally, manage incoming calls, and direct inquiries to the appropriate personnel.
- Correspondence: Handle all incoming and outgoing mail, emails, and faxes with accuracy and confidentiality.
- Scheduling: Coordinate meeting rooms, manage executive calendars, and schedule appointments.
- Inventory Control: Monitor office supply levels, place orders for necessary materials, and maintain a clean and organized workspace.
- Data Entry: Perform accurate data entry tasks, file documents, and maintain digital and physical records.
- Event Coordination: Assist in organizing company events, team meetings, and office functions.
- General Support: Provide ad-hoc administrative support to various departments as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Experience: Minimum of 1-2 years of experience in an office or administrative support role.
- Software Proficiency: Must be highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Independence: Ability to work independently and solve problems with minimal supervision.