Job Description
Join our dynamic team as an Office Assistant and become the backbone of our San Jose operations! We're seeking a detail-oriented professional to support daily office functions with precision and enthusiasm. This immediate hire position offers a competitive salary, comprehensive benefits package, and opportunities for growth in a collaborative environment. If you're a proactive individual with exceptional organizational skills and a passion for seamless operations, we encourage you to apply today!
Responsibilities
- Perform accurate data entry and maintain digital records using proprietary software
- Manage office inventory, procurement, and supply chain logistics
- Coordinate calendars, schedule appointments, and arrange business travel
- Handle incoming communications, including emails, calls, and correspondence
- Prepare and distribute confidential reports, presentations, and documentation
- Support HR functions onboarding, file maintenance, and compliance documentation
- Collaborate with cross-functional teams to optimize operational workflows
Qualifications
- 2+ years of office administration or data entry experience
- Proficiency in MS Office Suite (Excel, Word, Outlook) and Google Workspace
- Exceptional typing speed (60+ WPM) with 99% accuracy
- Strong organizational skills with ability to prioritize competing tasks
- High school diploma or equivalent; Associate's degree preferred
- Experience with CRM systems and document management tools
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail