Job Description
Join our dynamic team as an Office Assistant and become the backbone of our busy Boston office! We're seeking a highly organized professional to manage daily operations with precision and enthusiasm. This immediate hire position offers a competitive salary, comprehensive benefits package, and the opportunity to grow within our rapidly expanding company. If you thrive in fast-paced environments and excel at multitasking, apply today to start your new career journey!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict attention to confidentiality
- Process office expenses, invoices, and purchase orders using accounting software
- Order and maintain office supplies, equipment, and inventory
- Assist with onboarding new employees and orientation processes
- Coordinate travel arrangements and logistics for staff
- Support event planning and office administrative projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in high-pressure situations
- Professional demeanor with customer service focus
- Basic knowledge of office equipment (printers, scanners, etc.)