Job Description
Join our dynamic team as an Administrative Assistant supporting weekend operations in downtown Chicago! This immediate hire opportunity offers a competitive hourly rate with flexible scheduling. You'll be the backbone of our weekend office operations, ensuring seamless administrative support while maintaining a professional atmosphere. If you're a proactive multitasker with exceptional organizational skills, we want to meet you!
Responsibilities
- Manage calendars, scheduling, and appointment coordination for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Process expense reports, invoices, and financial documentation
- Prepare and distribute weekly reports, presentations, and correspondence
- Maintain digital and physical filing systems with strict confidentiality
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support event planning and meeting coordination for weekend activities
Qualifications
- Minimum 2 years administrative or clerical experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to work independently with minimal supervision
- Professional demeanor with customer service mindset
- Flexibility to work Saturdays and Sundays (8 AM - 6 PM)
- High school diploma or equivalent required; bachelor's preferred