Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in a fast-paced environment. We're seeking a proactive individual with excellent organizational skills to support daily operations. This immediate opening offers growth opportunities and hands-on experience in administrative workflows. If you're detail-oriented and eager to learn, apply now to become an integral part of our Oakland office!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare and distribute correspondence, reports, and presentation materials
- Maintain digital and physical filing systems for accurate record-keeping
- Assist with onboarding processes and new hire documentation
- Support department heads with travel arrangements and expense reports
- Coordinate office supplies inventory and procurement processes
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong typing skills (minimum 45 WPM) and data entry accuracy
- Excellent written/verbal communication abilities
- Ability to prioritize tasks in deadline-driven settings
- Basic knowledge of office equipment (printers, scanners, etc.)
- Proven problem-solving and multitasking capabilities