Job Description
Join our dynamic team at Capital Solutions Group as we seek a highly skilled Administrative Assistant to support our executive leadership. This urgent opening requires immediate availability to ensure seamless office operations in our downtown Sacramento headquarters. We're looking for a proactive professional who thrives in fast-paced environments and can deliver exceptional administrative support with precision and confidentiality.
Our ideal candidate will be the backbone of our executive team, managing complex calendars, coordinating high-level meetings, and maintaining efficient office workflows. This role offers growth opportunities within a respected California firm and includes a competitive benefits package.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and edit confidential documents, reports, and presentations
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office supplies inventory and vendor relationships
- Coordinate departmental events and team-building activities
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes for new hires
Qualifications
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Associates degree in Business Administration or related field required
- Ability to multitask and prioritize in deadline-driven environments