Job Description
Join Boston's Premier Business Hub! Urban Solutions Group is seeking a dynamic Office Assistant to support our growing team in the heart of downtown Boston. This immediate opening offers a chance to thrive in a collaborative environment while mastering essential administrative functions. If you're organized, tech-savvy, and passionate about operational excellence, this role is your gateway to professional growth.
We provide comprehensive benefits including health insurance, retirement plans, and generous PTO. Our modern office features flexible workspaces and a supportive culture focused on employee development.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex travel arrangements
- Process incoming/outgoing correspondence, mail, and packages with precision
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes including new hire paperwork and equipment setup
- Collaborate with departments to coordinate events, office supplies, and facilities management
- Handle expense reports, vendor invoicing, and basic bookkeeping tasks
- Serve as primary point of contact for visitors and external stakeholders
Qualifications
- Minimum 2 years administrative experience in fast-paced office environment
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Professional demeanor with customer service orientation
- Experience with office equipment (printers, scanners, AV systems)
- High school diploma or equivalent; bachelor's preferred