Job Description
Join our dynamic team as an Administrative Assistant with flexible scheduling options! Perfect for students or professionals seeking work-life balance. We offer a supportive environment where you'll learn essential office operations while contributing to our mission of delivering exceptional service to Bay Area clients.
This entry-level role provides hands-on experience in administrative coordination, making it ideal for launching your career in Oakland's thriving business community. Enjoy competitive pay, comprehensive training, and the freedom to manage your schedule around your commitments.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with internal teams and external partners
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Prepare and distribute correspondence, reports, and confidential documents
- Maintain organized filing systems (digital and physical) for records and contracts
- Assist with onboarding processes, including new hire paperwork and orientation materials
- Support departmental projects through data entry, research, and documentation
- Collaborate with cross-functional teams to ensure seamless operational workflows
Qualifications
- High school diploma or equivalent; college coursework preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Exceptional attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Proactive problem-solving mindset with a customer service attitude
- Reliable transportation to Oakland office (3 days/week onsite flexibility)
- Previous internship or volunteer administrative experience beneficial