Job Description
Join our dynamic team at Metropolitan Office Solutions as a Local Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to provide essential support with a flexible schedule that accommodates your lifestyle. This role is perfect for individuals seeking work-life balance while making a significant impact in a fast-paced environment.
As a key member of our administrative team, you'll be the backbone of our daily operations, ensuring seamless office functions and exceptional client experiences. We offer competitive compensation, growth opportunities, and a supportive workplace culture.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings across multiple departments
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Maintain organized filing systems both physical and digital for critical documents
- Assist with travel arrangements and expense report processing
- Coordinate office supplies inventory and vendor relationships
- Support event planning and meeting logistics for internal and external stakeholders
- Prepare and distribute correspondence, reports, and presentations
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in administrative support or office coordination role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple projects simultaneously
- Flexibility to work varied hours including some evenings/weekends as needed
- Proactive problem-solving approach with a customer-service mindset